Privacy Policy

Paragon Sports Coaching Ltd is committed to protecting your personal data and ensuring transparency about how we collect, use and store it. This Privacy Policy explains how we handle the personal information of participants, parents and guardians in our football coaching sessions. We value your trust and are dedicated to maintaining transparency with all our clients.

Information We Collect

We may collect the following types of personal information:

  • Participant Information: Name, date of birth, and relevant medical details (e.g., allergies, injuries).

  • Parent/Guardian Information: Name, contact details (email, phone, address), and emergency contact information.

  • Payment Information: Billing address and payment details (processed securely via third-party payment providers).

  • Media: Photographs or videos of sessions (with prior consent).

  • Website Data: Cookies and IP addresses to enhance user experience.

How We Use Your Information

We use personal data for the following purposes:

  • Organising and managing football coaching sessions.

  • Ensuring participant safety and tailoring activities to individual needs.

  • Communicating session details, updates and promotional offers.

  • Processing payments securely.

  • Complying with legal and safeguarding requirements.

  • Using photographs or videos for marketing or training purposes (only with consent).

Legal Basis for Processing Data

We process personal data under the following legal grounds:

  • Consent: For using photographs/videos and sending marketing materials.

  • Contractual Obligation: For organising and delivering coaching sessions.

  • Legal Compliance: For safeguarding and health and safety requirements.

Data Sharing

We respect your privacy and only share personal data when necessary:

  • With Service Providers: For payment processing or email communication services.

  • With Legal Authorities: If required by law or to protect participant welfare.

  • With Insurers: For claims or liability purposes.

We do not sell or rent your personal data to third parties.

Data Security

We are committed to keeping your data secure. Measures include:

  • Encrypted digital storage and password-protected systems.

  • Secure physical storage for paper records.

  • Regular reviews of security practices.

Data Retention

We retain personal data for as long as necessary:

  • Participant and contact information: For the duration of involvement with our sessions plus up to 1 year for record-keeping.

  • Financial records: As required by law

  • Media: Until consent is withdrawn or the material is no longer relevant.

Your Rights

Under data protection laws you have the following rights:

  • Access: Request a copy of the data we hold about you.

  • Correction: Update or correct inaccurate information.

  • Deletion: Request deletion of data, where legally permissible.

  • Objection: Withdraw consent for specific uses (e.g. marketing or media).

  • Data Portability: Receive your data in a machine-readable format.

To exercise these rights, please contact us at info@paragonfootballcoaching.co.uk

Cookies/Website

We use cookies to improve website functionality and user experience. You can manage cookie preferences through your browser settings.

Our website, hosted on Squarespace, uses cookies and similar tracking technologies to enhance your browsing experience and analyse website traffic. These tools may collect non-personal information such as your IP address, browser type, and pages viewed. This data is used to ensure website performance and security. Squarespace may also use cookies and analytics tools to help us understand website traffic and improve user experience. For more details on how Squarespace uses this data, please refer to their Privacy Policy.

You can manage or disable cookies through your browser settings. Please note that some features of our website may not function properly without cookies.

Data Collection via Google Forms

To facilitate bookings, collect participant details, and manage session logistics, we use Google Forms to gather personal information. This includes, but is not limited to, your name, contact details, medical information and session preferences. By submitting your information through these forms, you consent to us collecting and using this data for the purpose of providing coaching services.

Google Forms stores this information securely on Google’s servers. We take appropriate measures to protect your data, but please note that data submitted via Google Forms is processed in accordance with Google’s privacy and security protocols.

  • Data Usage: The information you provide will only be used to manage our coaching sessions, communicate relevant details and ensure safety requirements (e.g. medical conditions) are met.

  • Data Retention: Your data will be retained only for as long as needed to complete our services. If you wish to request deletion of your data, please contact us.

Updates to This Privacy Policy

We may update this policy from time to time. Significant changes will be communicated via email or posted on our website. Please check this policy periodically.

Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, contact us at:

Phone: 07455691658
Email: info@paragonfootballcoaching.co.uk